As explained below, the Society’s budget aims to fund its events, grants and publications from its income. Expenditure for the year exceeded income by just over £600.
The Society’s financial position has been monitored regularly by the Council and in discussions with representatives of Rensburg Sheppards, our investment advisers. As we had anticipated, income from investments was about 10% lower than in the previous year and that from our liquid reserves in the Charities Deposit Fund less than half. We therefore had to reduce the level of grants so as not to make an unacceptable deficit over the year. After the substantial fall in the value of the Society’s investments in the latter part of 2008, there has been a slight recovery during recent months and our advisers are hoping that the annual investment income will regain its former level.
The Society’s reserves comprise an unrestricted fund derived from past benefactions and its annual subscriptions, including the proceeds from the sale of the Philosophical Hall to Leeds City Council in 1921. The fund has increased in value over the years as income exceeded expenditure. Since the Society adopted its new constitution in 1997, Council’s aim in the medium term has been to balance its expenditure and income without depleting the capital value of its investments. The Society’s income and expenditure do, however, vary from year to year depending on a number of factors. The Council therefore considers it prudent to hold liquid reserves in the Charities Deposit Fund and current bank account. The amount held in liquid reserves is a minimum of £5,000 (roughly 25% of current average annual expenditure). This sum may be supplemented from time to time by provision for major expenditure to which the Council is committed in the coming year (if the anticipated income in that year will not be sufficient), or for major expenditure the possibility of which it foresees over the coming five-year period. The policy on reserves is reviewed annually by the Council as part of its annual budget review.
There are no restrictions in the Society’s Memorandum and Articles on the Society’s power to invest. The Council’s investment objectives are to maintain a level of income sufficient to fund the Society’s activities, while maintaining the capital value of its invested assets over the long term in line with inflation. To this end, it is the Society’s normal practice to reinvest realised gains on its assets. The Council has delegated the management of its investments on a discretionary basis to Rensburg Sheppards.
1) Income: The investment managers pursue an active investment policy on the Society’s behalf. The arrangements are regularly reviewed by the Trustees.
2) Expenditure: Expenditure on individual Grants, Publications and Events usually represent a small part of total expenditure and risks are minimised by standard procedures for authorisation of all financial transactions. The potential risks at the Society’s events are considered as part of the planning for them, and appropriate steps are taken, including the arrangement of Public Liability insurance as necessary.
3) The quality of the Society’s Events and Publications and the outcome of Grants that have been awarded are reviewed by the Trustees at their regular meetings so as to ensure that all the Society’s activities are of a high standard consonant with its Aims.
The Society has taken advantage of the small companies’ exemption in preparing this directors’ report.
Approved by the members of the Council on 12 November 2009, and signed on their behalf by
C. J. Hatton (President) and A. C. T. North (Treasurer)